Day-of-Wedding Coordination
General
● WE BEGIN WORKING TOGETHER 3 MONTHS BEFORE THE BIG DAY
● ON-SITE REHEARSAL AND WEDDING COORDINATION
● YOUR VERY OWN WEDDING MANAGERS/BESTIES + SUPPORT
● WEDDING TIMELINE & ITINERARY BUILDING
○ CREATED, SUBMITTED & CLIENT APPROVED
○ FINALIZED WEDDING ITINERARY WILL BE SENT TO ALL VENDORS 7-14 DAYS PRIOR TO THE DAY BIG
● OVERSEE & EXECUTE WEDDING ITINERARY
● ENSURING THE FOLLOWING & MEETING OF ALL TIMELINES
● RECEIVING DELIVERIES, FACILITATE VENDORS THROUGHOUT SET-UP, RUNDOWN, ETC.
● SETTING UP PERSONAL WEDDING DETAILS: FLAT-LAYS, GUEST BOOK, PHOTOS, TOASTING FLUTES, CAKE CUTTING PIECES, FAVORS, PLACE CARDS, SIGNAGE, ETC.
● KEEPING YOU & YOUR WEDDING PARTY ON-TIME AND IN THE RIGHT PLACES
● “IN CASE OF WEDDING EMERGENCY” POINT-OF-CONTACT
Getting ready
● STAGE BRIDAL SUITE DETAILS (FLAT-FLAYS, DRESSES, ETC.)
● SET-UP WEDDING SUITE ESSENTIALS PROVIDED BY CLIENT
● SPOT STEAM DRESSES AND VEIL
● DELIVER COUPLE GIFT/LETTER EXCHANGE
● COORDINATING MORNING VENDORS (CHECK-IN FLORIST, PHOTOGRAPHER, HAIR & MAKE UP. ETC)
● GUIDING WEDDING PARTY THROUGH DAY’S EVENTS
● COORDINATION OF ANY “FIRST LOOK’S”
● DISTRIBUTE PERSONAL FLORALS, PINNING OF THE BOUTONNIÈRES
● MAKE ANY LAST MINUTE EMERGENCY RUNS, IF NECESSARY
Ceremony
● STAGING & MAKING SURE KEY CEREMONY ITEMS ARE READY (BOUQUET, RINGS, FLOWERS ETC.)
● GATHERING WEDDING PARTY FOR PROCESSIONAL LINE-UP
● PERFECTING COUPLES FINAL TOUCHES (FIXING DRESS, VEIL, ETC.)
● GATHERING OF WEDDING PERSONAL DETAILS
● COORDINATING SIGNING OF THE MARRIAGE LICENSE
Reception
● STAGE WEDDING TABLE DISPLAYS: CARDS/GIFTS, WELCOME , REMEMBRANCE, PLACE CARDS, TABLE #’S, ETC.
NOTE: TABLE DÉCOR SET-UP AT ADDITIONAL COST ($)
● ENSURING ALL VENDORS ARRIVE & COMPLETE SET-UP ACCORDING TO SCHEDULE
● MAKE SURE ALL SET-UP IS ACCORDING TO SEATING ARRANGEMENTS AND FLOOR-PLAN (S)
● GUIDING GUESTS & WEDDING PARTY THROUGHOUT EVENT
● LINING UP WEDDING PARTY FOR GRAND INTRODUCTIONS
● COORDINATE WITH DJ/MC
○ INTRODUCTIONS + EVENING’S EVENTS
○ PROPER PRONUNCIATIONS OF BRIDAL PARTY
○ ANY ADDITIONAL SPECIAL ANNOUNCEMENTS (DINNER DISMISSAL, TOASTS, TRANSPORTATION INFORMATION, ETC.)
● KEEP IN COMMUNICATION WITH PHOTO/VIDEO/DJ FOR MAIN EVENTS
● COORDINATING SPEECH MAKERS FOR TOASTS
● DOUBLE CHECKING WITH CATERING ANY SPECIAL REQUESTS ARE ACCOMMODATED (DIETARY RESTRICTIONS, KIDS MEALS, ETC.)
End of the Evening
● COORDINATING END-OF-THE EVENING EVENTS
○ SWEETS & DESSERTS
○ LATE NIGHT SNACKS
○ GUEST & VENDOR EXIT
● DISTRIBUTE GRATUITY TO VENDORS ON BEHALF OF CLIENT
● CONDENSE & PACK ANY ITEMS STAGED BY OUR TEAM
● ENSURE ALL VENDORS ARE CHECKED OUT UP TO VENUE STANDARDS & OUT IN A TIMELY MANNER
● WALK THE SPACE FOR ANY WEDDING LEFTOVER BELONGINGS